Best Word Timesaving Tip Ever!

Businesswoman Typing on LaptopCustomise Your Own Keyboard Shortcuts

A way to shave seconds off every single thing you do on your PC during the day is to use shortcuts. In Word you can customise your own shortcut keys and it’s easy!


customise keyboard shortcuts email documentsYou can customise keyboard shortcuts by assigning keyboard shortcuts (or shortcut keys) to a command, macro, font, style, or frequently used symbol. You can also remove keyboard shortcuts by selecting the shortcut in the Customize Keyboard dialog box shown below.

Assign or remove a keyboard shortcut by:-

1. If necessary, press ALT+F, T to open the Word Options dialog box.
2. In the Customize the Ribbon and keyboard shortcuts pane, click Customise.
3. In the Save changes in box, click the current document name or template that you want to save the keyboard shortcut changes in.
4. In the Categories box, click the category that contains the command or other item that you want to assign a keyboard shortcut to.

5. In the Commands box, click the name of the command or other item that you want to assign a keyboard shortcut to or remove a keyboard shortcut from. If you leave it at the default, Normal, it will work in all new documents based on the Normal template. Click Close.


customise keyboard shortcuts email document attachedNow, in a Word document, try out your shortcut. Mine was Ctrl + e to email

out the current document. This is how your document would look as an attachment in an email if your shortcut works!

Any keyboard shortcuts that are currently assigned to that command or other item appear in the Current keys box.

    1. In the Press new shortcut key box, press the combination of keys that you want to assign. For example, press CTRL plus the key that you want to use.
    2. Look at Currently assigned to to see whether the combination of keys is already assigned to a command or other item. If the combination is already assigned, type a different combination.
    3. Click Assign. nb CTRL+ALT+F8 might already be reserved for initiating keyboard programming.

What keys can I assign?

Begin keyboard shortcuts with CTRL or a function key.

IMPORTANT   Reassigning a combination of keys means that you can no longer use the combination for its original purpose. For example, pressing CTRL+B changes selected text to bold. If you reassign CTRL+B to a new command or other item, you will not be able to make text bold by pressing CTRL+B unless you restore the keyboard shortcut assignments to their original settings by clicking Reset All.

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